RFP300459 Assistant II- Program Administration Bukavu Democratic Republic of Congo DRC

Alliance Bioversity & CIAT is hiring an Assistant II for Program Administration in Bukavu, DRC. The role involves managing support requests, providing logistical assistance for events, coordinating program activities, and budget preparation. Candidates should have a Bachelor's in business management, at least 2 years of relevant experience, and strong communication skills in English and French. This is a full-time on-site position in Bukavu.
The Organization

The Alliance of Bioversity International delivers researchbased solutions that harness agricultural biodiversity and sustainably transform food systems to improve people s lives. Alliance solutions address the global crises of malnutrition climate change biodiversity loss and environmental degradation.

The Alliance works with local national and multinational partners across Latin America and the Caribbean Asia and Africa and with the public and private sectors. The Alliance is part of CGIAR a global research partnership for a foodsecure future dedicated to reducing poverty enhancing food and nutrition security and improving natural resources and ecosystem services.

About the position

The Alliance of Bioversity International and CIAT is looking for a highly skilled Assistant II support B4WE program in Bukavu working closely with Research Team Leader to support management of program activities. The position will be fulltime in presence and based in Bukavu(Congo).

Key duties & responsibilities
• Manage requests for support between the various research teams of the program and the administrative support units (HR Africa PLANS Africa Legal GMU etc.)Provide logistical and administrative support during visits courses workshops and events
• Assist the B4WE team Leader and various principal Investigators on program coordination on a daily basis.
• Assist the program in the preparation of project budget estimates by analyzing and monitoring the situation of resources as compared to planned activities.
• Assist with preparation of recurring reports as scheduled maintaining and updating spreadsheets and databases for internal control purposes.
• Support the B4WE Program and workplans and partners budget development
• Assist with organizing B4WE partners workshops.
• Assist the team leader with collecting/obtaining information on partners to facilitate processing of partners contracts.
• Raise and follow up on supply and service requisitions maintaining constant communication with logistics/procurement and requesters.
• Assist in program document management.
• Provide support in daily administrative tasks as needed.

Requirements
• Bachelors in business management and administration with experience working in interdisciplinary programs related to agriculture environment and development studies.
• Minimum 2 years of relevant work experience with proven capacity for administration/procurement management coordination of partners activities basic knowledge of budget management and external engagement with partners.
• Experience with financial management and designing and managing budgets.
• Professional exposure to an international institutional/program setting including multicultural and interdisciplinary working environment.
• Excellent English and French communication skills both written and oral for diverse audiences including technical specialists and decision/policymakers.
• Excellent Microsoft Office skills including Word Power Point and Excel.
• Proof of outstanding communication skills to be applied in dialogues with a wide array of actors such as international organization representatives members of national governments members research and private sector representatives experts and farmers.
• Collaborative yet entrepreneurial with demonstrated interest in agricultural development in Africa and the ability to provide thought leadership on a range of agricultural development challenges.

Terms of employment

This is a nationally recruited position based in the Democratic Republic of Congo (DRC) Bukavu. The initial contract will be for one 1 year subject to a probation period of three 3 months and is renewable depending on performance and availability of resources.

This position is graded at BG05 level (on a scale of 14 levels BG 014 being the highest level). We offer a competitive salary and excellent benefits including but not limited to insurance retirement plan staff training and development paid time off and flexible working arrangements.

The Alliance BioversityCIAT offers a multicultural collegial research environment with competitive salary and excellent benefits. We are an equal opportunity employer and strive for

gender diversity and inclusion in our staff without regard to race color religion gender gender identity sexual orientation national origin ethnicity age disability marital status or any other characteristic.

Applications

Applicants are invited to visit https://alliancebioversityciat/careers to get full details of the position and to submit their applications. Applications MUST include reference number RFP300459 Assistant II Program Administration as the position applied for. Application and CV should be saved as one document using the candidate s last name first name for ease of sorting.

Note: The Alliance does not charge a fee at any stage of the recruitment process (application interview meeting processing or training). The Alliance also does not concern itself with information on applicants bank accounts.

Applications closing date: 19th April 2025

Please note that email applications will not be considered.

Only shortlisted candidates will be contacted.

We invite you to learn more about us at:

http://alliancebioversityciat