Project and Land Administrator

ENERTRAG is seeking a Project and Land Administrator in Johannesburg, South Africa, to manage project documentation, timelines, and reports, supporting the Project Management Office. Responsibilities include coordinating meetings, handling land-related documentation, and assisting with financial administration. Candidates should have 3-5 years of experience in project support, ideally in renewable energy, with a diploma or degree in Administration or a related field.
Company Description

100% Fossil-free: We don't just dream of a sustainable and livable world - we shape it together and with passion! For over 20 years, we have been a driving force in the expansion of renewable energies. We generate, store and deliver green energy around the globe - with wind, solar, biogas and hydrogen. Around 1,000 employees at various locations worldwide share our mission: to generate renewable energy sustainably for a livable earth.  

Become a part of the ENERTRAG team at one of our locations in Johannesburg and let's advance the energy transition together.

Job Description
• Project Administration
• Maintain and update project documentation and records across systems (e.g., SharePoint, DT Server, Doxis, or similar future systems).
• Prepare supporting documents, administrative overviews, and ensure alignment with internal workflows.
• Track project timelines, milestones, and deadlines to ensure timely execution.
• Generate and compile project reports and progress updates for internal stakeholders.
• Support the Project Management Office (PMO) during project commercialisation phases.
• Verify and coordinate contract approvals with project developers.
• Capture and update databases of project conditions of approval.
• Maintain organized and accessible digital and paper-based filing systems.
• Arrange and coordinate meetings and events, including agendas and minute-taking as required.
• Use required software for presentations, document formatting, spreadsheets, and reporting.
• Monitor and manage office supplies for the project team in coordination with the Office Manager.
• Coordinate travel logistics for the Project Development team, including bookings, itineraries, and expense tracking.
• Support financial administration, including processing invoices, tracking purchase orders, credit notes, and ensuring alignment with budget controls.
• Land Administration
• Maintain and organize land-related documentation (lease agreements, servitudes, resolutions, and correspondence).
• Ensure proper physical and digital storage, filing, and retrieval of all land documentation.
• Coordinate the collection and filing of signed agreements and supporting documents from consultants and landowners.
• Track and update databases for land agreements, prospecting rights, and GIS-related tools.
• Monitor key dates, including contract renewal deadlines and conditions of approval related to land use.
• Assist in preparing consultant packages and landowner engagement kits for field teams.
• Support the execution tracking of legal agreements with landowners and third parties.
• Liaise with Legal, GIS, and Project Development teams to ensure aligned workflows and document control.
• Assist with onboarding and document sharing for new land consultants and third-party contractors.
• Provide general administrative support to the Land Portfolio Manager and Land team.

Qualifications
• Specialization
• Proven experience in project or administrative support roles, ideally in infrastructure, renewable energy, or related sectors.
• Type of training
• Diploma or degree in Administration or related field
• Relevant professional experience
• 3 - 5 years relevant experience, ideally within in the renewable energy sector
• Additional qualification(s)/evidence
• Postgraduate Qualification preferred.
• Project Administration
• Emotional influence and persuasion (negotiation, sales, leadership, conflict and crisis management)
• Project Administration
• Strong organizational, document management, and coordination skills. Excellent attention to detail and ability to manage multiple priorities.
• Project Administration
• Strong communication and interpersonal skills, with a proactive and collaborative working style.
• IT knowledge (systems, software...)
• Microsoft Office SuiteHigh proficiency in Microsoft Office Suite, SharePoint, and other enterprise document management systems.

Additional Information

Personal Competencies
• Communication / Social Skills
• Ability to collaborate effectively with colleagues, share knowledge, and contribute to a positive team environment.
• Emotional influence and persuasion (negotiation, sales, leadership, conflict and crisis management)

What counts for us is your ability and your motivation to advance renewable energies with us - not age, disability, gender, skin color, origin, sexual orientation or religion.