Conference Services Coordinator (Minneapolis, MN) (#3955)

Dorsey & Whitney LLP is seeking a Conference Services Coordinator for their Minneapolis office. The role involves providing hospitality services, maintaining conference rooms, setting up events, and supporting administrative tasks. Candidates should have at least one year of related experience, strong organizational and communication skills, and the ability to work in a fast-paced environment. This is an on-site position with specified working hours.
We are looking for a Conference Services Coordinator to join our team in our Minneapolis office. In this role, you will provide excellent hospitality service to attorneys, business professionals, clients, and visitors. Are you detail oriented and have an eye for creating visually appealing set-ups? Do you enjoy creating a welcoming and friendly environment? If you enjoy providing excellent service in a professional, fast-paced office environment, then we would appreciate hearing from you. This is an on-site position with required work hours of 8:15 a.m. – 5:00 p.m., Monday through Friday.

In This Role, You Will
• Monitor and maintain conference rooms, including restocking supplies and ensuring that rooms are clean and orderly after the completion of meetings and events.
• Deliver food and beverage set-ups to conference rooms for meetings.
• Ensure set-ups (food, beverages, etc.) for events are done timely, are visually appealing and easily accessed/maneuvered and taken down in a reasonable time after the events are over.
• Set up, move, and take down tables and chairs for meetings and events.
• Maintain the cleanliness and organization of the Conference Center.
• Restock conference room supplies as necessary; clean and stock coffee stations on all floors and community rooms.
• Report maintenance and repair problems of kitchen and Conference Center machines to the Facilities and Conference Center Manager.
• Provide back up for the Client Services Coordinator when needed. Duties include answering and directing incoming calls, greeting clients and customers, and paging when necessary.
• Close the reception desk.
• Provide additional administrative support as needed.
• May perform other duties as required, including cross training and performing duties in other departments.

What We’re Looking For
• High School diploma or G.E.D. equivalent.
• At least 1 year of administrative or related experience.
• Accurate typing skills.
• Good oral and written communication skills.
• Ability to work effectively with all levels of personnel.
• Attention to detail and accuracy.
• Strong organizational skills.
• Strong customer/client service focus and skills.
• Ability to adhere to deadlines.
• Ability to maintain client and firm confidentiality.
• Ability to work independently and in a team environment.
• Working knowledge of Microsoft Office.
• Physical strength and agility to permit full performance of the duties of the position, including daily bending, operating office equipment, and moving up to approximately 50 pounds.
• Ability to work early morning or evening events, as needed.
• Previous conference services or hospitality experience in a law firm or office services environment preferred.

About Dorsey

Dorsey & Whitney is an international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia. We are a premier legal counselor to companies worldwide in a wide range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.

Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Our benefits are available to business professionals working 17+ hours/week along with their dependents, including spouses and domestic partners regardless of gender. Dorsey’s benefit package includes: comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers; dental insurance; vision insurance; 401(k) retirement savings plan with Firm contribution; basic and optional life insurance; short and long-term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth; paid holidays; paid volunteer day; discretionary bonuses (if bonus eligible); adoption assistance; healthcare, dependent care, and transportation pre-tax reimbursement accounts; back-up child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain offices); travel assistance program; 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost. (Some benefits are subject to eligibility criteria.)

One Of Our Greatest Strengths Is a Friendly, Cooperative Culture That Values And Appreciates Each Individual. Dorsey Has Received External Recognition For Our Welcoming Workplace, Including
• Mansfield Certification Plus (Diversity Lab)
• Best Law Firms for Women (National Association of Female Executives and Flex-Time Lawyers)
• 100% rating on the Corporate Equality Index (Human Rights Campaign)
• Gold Standard Certification (Women in Law Empowerment Forum)
• Top 100 Adoption-Friendly Workplace (Dave Thomas Foundation for Adoption)

Reasonable Accommodations

Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy or lactation-related reasonable accommodations. If you require a reasonable accommodation during the application and hiring process, or if you have questions about a workplace reasonable accommodation, please contact us at 612-492-5178.

How To Apply

Dorsey & Whitney LLP accepts online applications. Please go to the “Careers” section of the Dorsey website at www.dorsey.com/staffjobs and complete Dorsey’s online application form. We are unable to accept application materials by mail or email.

Dorsey & Whitney LLP is an EEO/AAP/Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.

Dorsey & Whitney LLP participates in E-Verify.

The pay range for this position in Minnesota only is $19.87 to $25.71 per hour.

This range represents Dorsey’s good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon a number of factors, including the candidate’s experience, qualifications, skills and location and may fall outside of the range indicated.

Please note that Dorsey is not currently accepting search firm submissions in connection with this opening.

Office Location:

Minneapolis, MN